Using your inventory items, Xero helps you complete purchase orders quickly and efficiently. Like many of the other offerings on this list, they also allow you to customize your purchase order to reflect your company’s brand. You’ll never have to upgrade your plan to access particular features–Precoro includes everything they offer at that price. Before implementing a solution, check to see if it supports pre-built integrations with the business solutions you already rely on. PO systems also provide better visibility into purchasing activities, providing real-time updates from vendors and suppliers on the status of orders.
Implementing new systems and technologies should help streamline your team’s workflows, not complicate matters. Then, once you’ve selected the platform, you’ll need to best po system ensure all relevant stakeholders and team members are fully trained on the system and can use it to efficiently complete their work. Thus, orders will only be made of the approved items and quantities, helping teams avoid costly mistakes from accidentally over-ordering a specific good. One of the clear benefits of using an automated PO system is that it helps reduce (or eliminate) the risk of manual data entry errors.
The AP module provides automation through invoice reconciliation and offers a mass payments feature to streamline vendor payments. Tipalti also integrates with all major accounting systems to support payment workflows. From the dashboard mentioned above, procurement managers can track POs — all the way until they receive purchases — and monitor real-time spending. They can also check the details of automatically approved orders to stay “in the know” about all company spending.
Square leads our list this year for its unbeatable combination of affordability, user-friendly interface and flexibility, making it an excellent choice for businesses on a budget. However, this platform has longer implementation times and a steeper learning curve (as expected with any enterprise-level software). Coupa may be one of the trickier platforms to implement and learn, but their team offers guided onboarding and dedicated support to walk you through the switch. The platform also offers a variety of integrations, including those with popular accounting tools.
Users can choose from an unlimited catalog of products and services, clear pending statuses, generate new purchase orders quickly, and leverage custom workflows. The PO system reduces the time spent manually creating orders, allowing you to focus on more strategic tasks like supplier negotiations and cost management. Coupa creates a PO with the appropriate suppliers based on criteria such as contract terms and past performance. The automated approval workflow streamlines the process further, enabling quick review and authorization and ensuring that no delays occur. Once approved, it’ll be sent to the supplier, who’ll send you updates on the order status and expected delivery, enhancing communication and transparency throughout the procurement cycle. It includes a full P2P toolset with features to automate manual purchasing and enable smooth team collaboration.
ProcureDesk offers a complete P2P package — with our AP automation suite — to help teams manage and track POs through payment. Then, our team can assist you anytime you need to make changes to the platform (e.g., adding vendors or users, changing settings or integrations). A Purchase Order (PO) system is software that automates end-to-end purchase order process management.
Whether you’re running a food truck, a pop-up shop or delivering services in the field, having a POS that works on a tablet or smartphone can make transactions seamless. Square leads the pack in mobile functionality with its easy-to-use mobile app and compact hardware. Consider whether your business needs flexibility beyond a fixed terminal.
Tradogram is a popular P2P software for small teams because they offer a free plan to explore the software and a scalable yet affordable package to upgrade afterward. You must choose Tipalti’s elite plan to access the procurement management module and full P2P functionality. Tipalti does not share pricing for this plan online, so you must contact them for a quote. After invoices are matched and approved, our system can push them to your connected accounting system and prepare invoices for payment.
You’ll be able to easily facilitate the relationship between vendor and buyer with ease. Automated features such as invoicing and billing, as well as notifications to all relevant stakeholders, are crucial for good purchase order software. Of course, when it comes to purchase orders themselves, they have a great process for that too.
Korona is a reliable solution for these businesses, offering fixed monthly pricing and unlimited user accounts. Its features are tailored to high-risk industries, ensuring compliance and smooth transactions. Korona is a lifesaver for high-risk merchants such as liquor stores and dispensaries. Its flat pricing model makes costs predictable, and it supports unlimited users without additional fees. Business owners in high-risk industries praise Korona for its reliability and flexibility.
Its emphasis on data-driven decision-making is particularly beneficial for businesses aiming to maximize cost savings and enforce compliance. Spendwise works best for teams with a low purchasing volume who don’t want to splurge on expensive purchase order management software. However, we advise readers to consider this package a free trial because it only supports five monthly transactions. Unless your purchasing volume is extremely low, you’ll need one of the paid plans.
Its cloud-based nature makes it accessible for in-office and remote work. And its adaptability to organizational needs makes it a good choice for businesses that need a custom purchase order solution. Upon submitting carts, we prompt employees to complete purchase request forms and share other information pertinent to purchase approvals. Our dashboard also simplifies vendor management and allows for convenient messaging between vendors and procurement teams. We compiled this guide to review our solution, ProcureDesk, and its key features that meet this criteria.
